EPF Registration

Assist with the registration of your company’s EPF account. Remain in-line with EPFO laws and streamline on-boarding with correct documentation and timely portal submissions.

1. EPF Registration by Legal Experts
2. 100% Compliance with EPF Act
3. Seamless Process with Documentation
4. Quick Turnaround Time
5. Ideal for Startups & SMEs

Overview of EPF Registration

EPF registration is mandatory for Indian companies. The Employees’ Provident Fund (EPF) is a government-backed employee savings scheme for retirement or emergencies. Both employer and employee contribute a fixed rate of salar—usually 10%-12%-each month. This money accretes interest over the years, and employees can withdraw it when they retire or in the event of medical emergencies or other financial hardships.

On the other hand, EPF registration gives Reputation for Building Trust to Employees and demonstrates legal compliance on the part of employers. It also provides tax benefits. When applying for this, it’s all done online, superfast and easy for businesses of all sizes to answer just a couple of questions to ensure they are meeting their compliance obligations.

The EPF is administered by the Employees’ Provident Fund Organisation (EPFO) which is a division of the Ministry of Labour and Employment, Government of India. Mandatory for companies that have 20 or more employees, it’s also an optional registration for smaller businesses. The fund is portable, allowing workers to move it with them when they change jobs and ensure their savings are secure throughout their careers.

Benefits of EPF for Employers in India

Benefits to employer Though the employer benefits from getting EPF registration in many ways.

1. Legal Compliance -Reduces the risk of penalization by ensuring the organization complies with the law.
2. Credibility of Employees – It increases the credibility facilitating the attraction and retention of the best quality staff.
3. Tax Breaks – Employer contributions are deductible (if you don t wait too long), so it s all tax-free.
4. Business Reputation – EPF qualifying company is more reliable to banks, associates, foreign customers.

Who can register for EPF?

Every shop or establishment in India with 20 or more workers on its payroll (involving permanent/ temporary or contract workers) is mandatorily required to get itself registered under EPF. The registration is to be done within 30 days) if it exceeds the said limit. A failure to register can lead to significant fines and legal action.

International Workers (employee other than Indian working with/for an Indian employer outside India or employee other than a foreigner [Note: foreigner refers to an employee not of Indian origin as both Indian and foreign born could be of Indian origin like people of Indian origin resident in foreign countries] working with/for an Indian employer in India.) are also covered under EPF & MP Act unless specifically exempted under a SSA.

What are the documents needed for Employer EPF Registration?

Common Documents for All Businesses:

1. Business license (i.e. GST, Shop Act, Import Export Code, etc.)
2. Proof of Business Address (electricity bill, rental agreement)
3. Owner/Employer‟s ID/Address proof (PAN, Aadhaar etc.)
4. Name Joining date Salary Aadhaar/PAN Details Employee list with name
5. Proof of ur Banking(Mandatory ) -Passbook copy /bank Statement /cancelled chequeGetCurrentComment_UPDATE_SET_both null_updated_modified_both null_oci_set_both_null_both null.referencesHad to be a very strange body, I didn’t hear Lead Belly sleep too much.
6. First sale and purchase invoices
7. You can save Form 16 Salary & wags register with Pf challan statements
8. Opening balance sheets
9. DSC (Digital Signature Certificate) in case of online submission.

(There are additional and different documents specific to each one that also need to be presented.)

EPF Registration Process for Employers

1. Visit the official website – epfindia. gov.in and select “Establishment Registration.”
2. Application Form: Apply on USSP with basic details and verifying themselves using OTP /email.
3. Login & Apply For Registration -Choose “Registration For EPFO-ESIC v1. 1” → “Apply Fresh Registration.
4. In the Choose the Act drop down, select EPF Act – i.e Employees’ Provident Fund & Miscellaneous Provisions Act, 1952.
5. Enter Information –Setup information, PAN, Aadhaar, employees, Bank, Licenses.
6. Place Documents & Sign DSC – Attach all documents and sign it with Class 3 DSC.
7. Get Confirmation – You will get a mail and Establishment Code (this is a registration certificate of EPF).

Then the employee is required to get register and each of the employee will be allocated an Universal Account Number (UAN), which will be valid for lifetime.

Note: As USP (Unified Shram Suvidha Portal) is going migration to Shram 2.0, so please read EPFO updates to avoid latest process.

EPF Registration Fees

EPF registration is free of cost. But the employer have to mandatory contribute towards EPF and EPS at monthly basis.

Monthly Administrative Charges:

1. EPF? 0.5% of the applicable wages (Minimum ₹ 500)
2. EDLI: 0.01% on wages (min ₹200)
3. Employee Enrollment & UAN Generation

After registration, employer should register all eligible employees and generate their UAN.

Details required:

1. Name, DOB, DOJ
2. Aadhaar & PAN
3. Job designation & contact details

Ensure your UAN is activated because then only you can see your PF balance and online transfer and withdrawal process is activated.

How EPF Contributions Work

1. Normal rate: Employee-12% of basic pay and DA.
2. For institutions with <20 members, 10% countervailing duty.
3. Contribution Split (Employer’s 12%):
4. 8.33% → Employee Pension Scheme (EPS)
5. 3.67% → EPF Account
6. The interest is credited annually an employees can check theirs account via EPFO portal, UMANG app, SMS or by giving a missed call.
7. Post-Registration Employer Responsibilities

Employers must:

1. Deduct and pay contributions no later than the 15th of each month.
2. File monthly ECR (Electronic Challan-cum-Return).
3. Maintain accurate records on their employees’ size and wages.
4. Staff update (addition of new staff, exit, nominees changes etc.).
5. And apply it to contract workers as well.
6. Make sure your DSC is updated so that you can file online without any hassle.

Penalties for Non-Compliance

In case you violate any EPF rules, you could have the following punishments:

1. Financial Penalties – 1% per month on arrears (to be compounded at 12% per annum).
2. Fines –Imprisonment 1 year or in default of the payment place consecutive defaults extend to 3 years, or intentional fraud.
3. Other Consequences – Bank accounts at banks frozen, reputation tarnished, and being blacklisted from government. tenders.
4. Harsh. Both employer and employee contribution can have been misused, punishable with fines upto Rs 25,000 and/or 3 years imprisonment single or repetitive.

EPF Registration Certificate

Upon enrollment, employers are issued with an EPF Registration Certificate, which acts as evidence of registration.

How to Download:

1. Log in to EPFO portal.
2. Go to Establishment Registration.
3. You can also download the certificate as a pdf.

To Check Registration Status:

1. Login to EPFO or USSP portal.
2. Check status under “Establishment Registration.”